Our Recent ESS Case Studies
House Owner Association Verified AI Tool
HOA Verified leverages advanced AI, powered by LLMs and RAG, to streamline document management, simplify adherence to local and state regulations, and enhance communication with residents. By combining intelligent search with contextual understanding, the platform delivers actionable insights, tailored compliance solutions, and robust community resources—reducing administrative burdens and fostering thriving, well-managed communities.
Tech Intellectual
A precious-metals refinery relied on phone calls, email, and manual back-office work for customers to lock metal prices, arrange shipments, and reconcile settlements — slow, error-prone, and hard to scale on a large, aging codebase. smartData rebuilt the customer portal on a clean-architecture ASP.NET Core 8 platform, delivering the full refining lifecycle as self-service: account, location and role-based user management; live spot-price Lock-In and Pool Management; FedEx/UPS-integrated shipping with packing lists, labels and tracking; invoices, statements, financial activities, calculators, reminders, secure messaging and two-factor authentication — a secure, real-time, multi-location B2B system that removes manual coordination and scales operations.
Soul Space Grow heal bloom
Individuals seeking holistic wellness often rely on multiple applications for meditation, journaling, astrology, wellness shopping, and expert guidance, resulting in fragmented experiences and limited personalization. The client envisioned a single intelligent platform that could deliver personalized wellness recommendations while integrating multiple wellness services into one ecosystem. smartData developed SoulPath, an AI-powered wellness platform that combines personalized daily insights, mood tracking, meditation, guided rituals, journaling, expert consultations, wellness courses, and an integrated Soul Store.
PayDwell - Rental Automation
PayDwell is a property management platform built for the Canadian rental market to simplify property management for landlords while providing tenants with a seamless rental experience. The platform includes dedicated Landlord, Tenant, and Admin portals, enabling users to manage properties, tenants, leases, rent payments, and communications from a single application.
Trading Wellness & Real-Time Market Scanner Platform
Active traders often struggle to identify high-momentum market opportunities in real time while maintaining the emotional discipline required for consistent trading performance. CalmTrade required a scalable platform capable of delivering instant market insights while correlating trading behavior with emotional and biometric data. smartData developed CalmTrade using the MERN stack, Redis, BullMQ, and Socket.IO to power a real-time breakout scanner that processes live market data and publishes a ranked Top-20 breakout board every second.
Aviation Safety Management System (SMS) Platform
Aviation organizations are required by ICAO and FAA standards to operate a formal Safety Management System (SMS), yet these processes are often handled through paper forms, spreadsheets, and disconnected tools — making it hard to report hazards quickly, track corrective actions to closure, and demonstrate compliance. smartData built AerospaceSMS, a cloud-based, multi-tenant SaaS platform that digitizes the complete SMS for aviation organizations. Structured around the four ICAO SMS pillars, it brings hazard and incident reporting, risk assessment, root cause analysis, corrective-action tracking, internal audits, training, and safety promotion into one centralized system, with a dedicated super-admin console for platform and client administration.
Pharma Third-Party Risk & Contract Management Platform
Managing supplier audits and third-party risk through spreadsheets and disconnected processes often leads to compliance gaps, delayed audits, and poor visibility. smartData developed Pharma TPR, a centralized web platform that digitizes the complete supplier audit lifecycle—from onboarding and audit planning to findings management, CAPA tracking, and regulatory documentation. The solution provides secure role-based access for administrators, auditors, and suppliers while streamlining collaboration and maintaining complete audit traceability. Automated workflows, document management, and compliance reporting reduce manual effort, accelerate audit execution, and strengthen regulatory preparedness for pharmaceutical organizations.
Auto-Pilot - AI Email Automation for Enquiries
Client handled a high volume of freight inquiries through multiple email inboxes, resulting in manual processing delays, inconsistent responses, and missed business opportunities. smartData developed Auto-Pilot, an AI-powered inquiry management platform that automatically captures inbound emails, classifies them into Type A (formal quotations) and Type D (rate requests), extracts key logistics information, and generates professional responses with minimal human intervention. Built using Python/Django, React, PostgreSQL, Gemini AI, and GCP, the platform provides centralized inquiry tracking, automated follow-ups, role-based approvals, and real-time visibility across the entire inquiry lifecycle, enabling faster decision-making and improved operational efficiency.
EXHILR LED Shoes
EXHILR required a connected wearable ecosystem that could transform LED shoes from a fashion product into an interactive digital experience. The goal was to enable users to personalize shoe lighting, sync LED effects with music, locate friends during festivals, and purchase products through an integrated e-commerce platform. smartData proposed a mobile app, SDK, Shopify-powered e-commerce website, and backend admin panel to support BLE-based shoe control, GPS-enabled social tracking, OTA firmware updates, diagnostics, order management, delivery tracking, and product administration. The solution creates a scalable IoT and FashionTech platform combining wearable hardware, mobile engagement, social connectivity, and direct-to-consumer commerce, helping EXHILR deliver a differentiated lifestyle product for entertainment, events, and experiential retail markets.
PALZZAR Procurement AI
PALZAAR required a B2B procurement intelligence platform to help buyers and vendors overcome fragmented purchasing data, manual SKU comparisons, limited supplier visibility, and missed sourcing opportunities. smartData proposed a buyer-vendor collaboration platform that connects procurement data, normalizes purchase history, enables catalog search, compares historical purchases with vendor products, and provides analytics-driven sourcing insights. Phase 2 extends the platform with AI-powered product substitution, universal product ingestion, canonical product mapping, discontinued SKU routing, confidence-based matching, and inventory-aware recommendations.
Recent Portfolio Projects
Building cleaning and maintanence
It is developed for a Japan-based single cleaning solutions provider company to automate and manage their day-to-day workflow and processes for a single cleaning solutions provider company. The solution aims to improve efficiency in managing staff, streamline reporting, and enhance communication between staff and superiors.
The system is web-based for company admins and staff and a mobile app for site workers that has the feature of offline sync when site staff works in the basement or out of network connectivity. It has role-based access features, allowing managerial staff to manage staff and schedules, and staff users have limited access to the web interface (To share a customized report with their superiors). It allows tracking the workload and activities of site workers for cleaning and maintaining multiple sites, along with a standard reporting format.
Compliance Management System
In today’s regulatory environment, ensuring that service providers meet all compliance requirements is critical. Our platform is designed to address the complexities of managing and tracking compliance documents, a task that is often cumbersome and prone to human error when handled manually.
The platform provides a comprehensive solution by allowing users to upload, store, and manage compliance documents in a centralized repository. The system automatically tracks the status of each document, sending reminders for updates and flagging any discrepancies or missing documentation. Additionally, the platform supports robust reporting features, enabling government bodies and STRAT to generate detailed reports on the compliance status of all service providers in real-time.
AI Powered Calling Agent for Real Estate Teams
Real estate agents spend a significant portion of their day on phone calls – following up with leads, booking property visits, and confirming client preferences. The client, a mid-sized real estate agency, was struggling with missed follow-ups, delayed responses, and scattered call logs.
To address this, we built a smart inbound-outbound calling agent that acts like a virtual assistant. Integrated directly with the client’s CRM and calendar, the agent automatically places calls, captures lead details, books appointments, and updates records in real time – all while keeping the human agent in control.
PriceBeat Intelligence Platform
The client, a high-volume enterprise seller managing over 120K SKUs, struggled to maintain competitive pricing across marketplaces like GSA Advantage due to manual and inconsistent processes.
smartData developed an automated Competitive Pricing Intelligence and Price-to-Beat platform that continuously discovers, validates, and compares pricing data from Amazon and verified U.S. vendors. The system applies rule-based matching, filters unreliable sellers, calculates landed costs, and identifies optimal competitive pricing.
Built with a scalable architecture, the platform integrates seamlessly with ERP (Business Central) using automated CSV exports and S3/SFTP delivery. It enables real-time pricing visibility, reduces manual effort, and ensures compliance with marketplace requirements.
The solution empowers the client to make faster pricing decisions, improve accuracy, and maintain a strong competitive position in a high-volume marketplace.
Rental Automation & Compliance Intelligence Platform
Objective of the Rental Automation Platform was to digitize and automate rent collection, lease management, and jurisdiction-based compliance workflows for landlords and tenants across multiple regions.
Traditional rental operations require manual tracking of payments, late notices, lease terms, and legal compliance — all of which vary by province/state and create operational risk and administrative overhead. The goal was to design a unified SaaS platform that embeds regulatory intelligence, automates rent workflows, and provides an audit-ready system for dispute or legal proceedings.
Platform is designed to:
- Automate rent collection and payment reconciliation
- Generate legally compliant notices based on jurisdiction rules
- Track physical and digital delivery of notices for legal proof
- Provide AI-driven compliance validation and rule automation
- Enable secure tenant–landlord communication and audit trails
- Deliver real-time dashboards for payments, leases, and compliance
- Maintain immutable logs for dispute resolution and hearings
The solution transforms rental operations into a compliant, data-driven, and highly automated ecosystem for both landlords and tenants.
Healthcare Integration Platform
We designed and implemented a middleware platform that standardizes communication between multiple Electronic Health Record (EHR) systems and a healthcare payment platform. By abstracting vendor-specific logic into a unified integration layer, the solution provides a single point of connectivity for diverse EHR systems. This architecture simplifies integrations, improves maintainability, enhances scalability, and enables faster onboarding of new healthcare providers while ensuring reliable payment processing and standardized data exchange.
